Awards and Requirements
1. The award must be used to acquire new skills for furthering a career in endoscopic research, and is especially designed for junior faculty. Examples of such skills include training in novel/advanced endoscopic procedures along with a specific research plan, training in outcomes research relevant to endoscopy, training in the research of educational techniques relevant to endoscopy, training in use of large databases such as CORI, and training in new endoscopic research techniques, such as animal models. Indirect costs are not allowed.
2. Evidence for developing independence in research initiatives, as well as at least a junior track record for research, without current NIH funding as PI, or other concurrent career development award. Endoscopic research award funding via ASGE is not allowed during the award period.
3. A commitment of at least 30% effort (protected time) to research in GI endoscopy.
4. The budget request should be in US dollars, and should be detailed and justified. See budget section under Proposal Outline for details.
5. Progress reports must be submitted to the Chair of the Research Committee via the ASGE Administrative Offices every 12 months for the duration of the project, ideally in advance of the one-year mark for two-year studies, so that the second year’s funding is not delayed. Progress reports must include a financial statement from the institutional grants or accounting office. Failure to submit a progress report by the stated deadline will affect future funding eligibility.
6. Requests for no-cost extensions (NCE) must be submitted in writing to the Chair of the Research Committee via the ASGE administrative office.
7. Upon completion, recipients must submit a list of publications resulting from research supported by this award. In addition, annual progress reports must be submitted to the Chair, of the ASGE Research Committee, demonstrating expected progress as outlined in the grant proposal in order to receive second year funding. Subsequent publications must acknowledge this support.
The application will be judged by: 1) the quality and promise of the applicant/candidate; 2) the quality of the mentor; 3) the quality of the mentoring and training plans; 4) the quality of the research project and proposal; and 5) the institutional resources and commitment.
A. Candidate Attributes – The candidate will be judged on how the award will advance his/her endoscopic research career. Candidates must explicitly define how further training will enhance their career development as an independent endoscopic investigator who can successfully compete for future grant funding (such as through NIH/VA funding). Research commitment and productivity to date will also be taken into consideration.
B. Career Development Proposal – Two aspects will be judged:
B.1. Skills to be Acquired – Proposals for acquiring new skills will be judged on the basis of their specificity, feasibility, significance (and relevance to ASGE membership and priorities), need for researchers in the area of study chosen, and importance to the candidate's career development. A detailed plan outlining the site, schedule and timetable for the acquisition of these skills should be provided. Plans for pure clinical training, compared with clinical plus formal research/education training, will be given a lower priority.
B. 2.Research Project – The importance, novelty, soundness of methodology, and feasibility will be judged. The candidate’s research project proposal must include specific aims, a testable hypothesis, appropriate study design and analysis plan, and appropriate outcome measures. It should be emphasized that the research proposal will be assessed in the context of the role it plays in the candidate's overall endoscopic research career development plan.
C. Mentorship – Applications will be critiqued regarding their choice of mentor and the associated letter of support and recommendation from the mentor responsible for overseeing the career development plan, and if different, from the individual(s) responsible for teaching the skills to be acquired, along with a detailed plan of training. Although preferred, the mentor need not be based at the candidate's institution but must provide a strong commitment to the research and career development of the candidate. The letter of support must outline specific plans to enable the candidate to develop an independent and productive career in endoscopic research. This is an essential component of the application. Preference will be given to mentoring plans that appear more thoroughly thought out and specific, especially regarding details such as meeting times and frequency, specific support, etc.
D. Institutional Commitment – The sponsoring institution must be explicit in its commitment to the career development of the candidate. The application must be accompanied by a letter from the Department Chair and the Division Chief, stating how this award will be used to further the candidate's career and what additional measures will be undertaken by the institution in this regard. Examples of such measures include acknowledging the amount of protected time provided by this award (at least 30%), outlining any funding or protected time above and beyond that provided by this award (including institutionally provided protection or matching funds), additional institutional support for research space or personnel, time and tuition for formal course-work, etc.
Grant Proposal Outline
1. Abstract - Include Name of PI, Institution, Project Title, Mentor Name(s), Co-Investigator Name(s) and Institution(s), and a brief summary of the proposal, including the following headings: background/significance/innovation, specific aims and hypothesis, approach (methods/outcomes/analysis/timeline), career development plan summary, and mentoring plan summary. Limit 1 page.
2. NIH Biosketch of Candidate, Mentor, and co-Mentors/Trainers – Provide NIH-style biosketches for candidate, mentor, and co-investigators that includes all relevant publications and current funding. Limit to four pages each.
http://grants.nih.gov/grants/funding/phs398/phs398.html to see sketch sample.
3. Career Development and Mentoring Plan – Description, purpose and expectations of this training program. Limit to two pages.
- Designation of area of interest.
- Justification for pursuing training in this area and its importance to the candidate's career development in endoscopic research.
- Career Development and Mentoring Plan- Describe coursework, workshops, formal and informal training to be undertaken as part of the grant, including how their expenses will be covered. Describe the involvement of the mentor and co-mentor in this plan, describing meeting schedules, time and other resource commitment, mentoring track record, etc. See selection criteria above.
- Research Plan – Provide a proposal outlining the site, schedule and time-table for training in the desired area. Prepare according to grant proposal section of the ERA application guide, which is based on NIH-form SF 424 (R&R) guidelines: Limit to five pages.
b) Hypothesis & Specific Aims - This should be a clear statement of the problem, the related hypothesis/question and a brief description of the proposed scientific plan. Provide a concise explanation in a few sentences.
c) Background and Significance– Justification regarding scope of the problem, and relevance to ASGE membership and endoscopy community.
e) Preliminary Results – Outline prior studies or your pilot work already completed in this area. If prior studies have not been done by your group, give brief details of pilot work done by others.
f) Approach - Describe the methods of collection and analysis of the data. Justify choice of outcome measures. A statistical data analysis plan, including sample size calculations, is required, even for retrospective studies. Be as specific as possible. Include a statement regarding timeline and feasibility of the plan.
(Links to sample size calculators and basic on-line statistical calculators are included below: Graphpad, R, Statistics Online Computational Resource (SOCR), Rollin Brant's sample size calculator, University of Iowa sample size calculator
g) Pitfalls, alternatives and future directions - Role of project supporting long term goals and leading to future funding.
5. References. Limit to two pages.
6. Budget – Please justify all items (including % effort) with a separate budget justification page. Budgets will be carefully scrutinized by the Research Committee and will be considered in the scoring of the grant. Inappropriate or poorly justified budgets will jeopardize the likelihood of the application receiving an award. Additionally, the committee retains the right to adjust the award to an amount it feels appropriate for the project. Funding will not be provided for indirect costs. Budgetary overlap with current/pending funding must be appropriately clarified. Limit to one page budget for each year, one page justification.
The maximum request should be $140,000 total. Grant support for this amount may be for up to two years. The second year of continued funding is contingent on satisfactory progress demonstrated in mandatory yearly progress reports.
b. The budget request should be detailed and all items should be clearly related to the research proposal.
c. Funding requests may include:
1. Personnel (research assistant and/or faculty salary support--percentage of time for study should be specified and appropriately justified).
2. Study supplies
3. Special (non-standard of care) endoscopic equipment/accessories/ procedures essential for study
4. Tuition for classes/instruction
5. Economy travel for training (if travel absolutely vital to the plan)
d. Funding will not be provided for:
1. Salary support for trainees
2. Salary support for trainers/mentors
3. Computer purchases for investigators or coordinators
4. Standard endoscopic equipment and supplies, including ablation equipment.
5. Travel to meetings or publication costs
6. Indirect costs
e. Funding for the protected time of the candidate must be at least 30% protected time funded at up to $40,000 USD above the NIH salary cap for Associate Professor (See NIH Salary cap link: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-035.html) plus fringe, or the current fiscal year’s salary for the candidate, whichever is less.
7. Resources and Environment – List office laboratory equipment, support staff, clinical facilities and funded research, including all past, current and pending funding from all sources. Justify/explain any potential overlapping funding. Limit to one page.
8. Institutional Letters of Commitment – Candidates must provide a letter from the Department Chair and the Division Chief. They should summarize the candidate’s attributes, assess the impact of the research training and project on career development in endoscopic research, ensure that the funds will be used for salary support, stating the total percentage of your time that will be protected for research (at least 30%), and provide details of any additional support being offered. The letters should also state that all of the requirements of the sponsoring institution in applying for and receiving research training funds have been met and agreed to. Limit letters to two pages each.
9. Statement of Research Mentor – This letter of support must describe the candidate's and mentor's role in the project and state that appropriate space, equipment and other resources are available to the candidate. The letter should detail the specific mentoring plan, including frequency or meetings, involvement and assistance with various aspects of the career plan and research project. The letter should also summarize the mentor's track record, and state convincingly that the mentor is prepared to, and able to, devote the necessary time and effort to the candidate's career development and research program. Limit to two pages.
10. Statement of Co-mentors/Trainers – Candidates must provide a letter of support and recommendation from the individual(s) responsible for teaching the clinical and/or research skills (if different than the Research Mentor), outlining the facilities and resources available and a detailed plan of training and/or research. The letter should also summarize the trainer's track record, and state convincingly that the trainer is prepared to, and able to, devote the necessary time and effort to teach the relevant skills to the candidate. Limit to one page each.
11. Institutional Review Board – Attach IRB approval or proof of exempt status, if available (this may help if ability to obtain IRB approval is called into question by the committee). If not available at time of application, and the application is funded, no funds will be released until IRB approval is received by the ASGE Research office. IRB approval must be obtained within six months after the notice of award, to allow funds to be released;, otherwise, the award will be forfeited.
12. Conflict of Interest (COI), Financial Disclosure, and Funding Overlap Statement - Financial interests (any relevant within 12-months; and any others, regardless of relevance, if over $10,000) must be disclosed. This disclosure should be in the form of a table with three column headings: Company/Entity, Topic Area, and Relationship (ie., Research Support, Speaker with honorarium, Consultant, Advisor Board, Stock/Ownership, etc.). A COI resolution plan should be included, to explain to the committee how these relationships may cause potential conflicts, and how these conflicts will be resolved. Any relevant existing or pending patents must also be disclosed. If conflicts do not appear to be able to be resolved, the application may be denied. In addition, a statement regarding funding overlap should be made. If related grant funding has already been acquired by any key investigators in the application, an explanation of how that funding overlaps with the current proposal is needed. Lingering questions and uncertainties regarding COI, and/or overlap with existing funding, may jeopardize the ranking of the application.
The ASGE Research Committee requires electronic submission of a single PDF file to firstname.lastname@example.org.